Experienced expat lady Looking for Office cordinator/Secretarial/Admin

Al Khuwair, Muscat

2 weeks ago

Details

Experience LevelSenior Executive (President, CEO)

Employment TypeFull-time

Education LevelMaster’s Degree

Description

Student Coordinator – Educational Group, Oman 01/11/2021 to Present • Calls Management: Contact the prospects, create awareness about the programs, convince them about the usefulness of the programs according to their requirement; help them to explore the usefulness f the program in implementing in their career. Attending phone calls from students, their parents and assist those to full fill their information needs. • Meeting Arrangement: regularly contact with the prospects, enquire about their need and invite them for a face-to-face meeting with the concern counselor. • Counseling: meeting with the students and their parents for a best option of the course, convince and convert them to the admission. • Documents Collection: collect all the necessary documents from the candidates and make it to the soft form and keep all the hard copies in the records as per the office administrative system. • Records keeping keep all the relevant records both in the soft and hard copy mode and should be made into available when it is needed. • Exam Duty: coordinating the examinations with Students and University. • University Coordination’s: setting all the documents and forms for the registration and the university formalities. • Payment Follow up: Preparing weekly report and follow ups with student for the due payments . • Provides administrative support to ensure efficient operation of office. • Carries out administrative duties such as filing, typing, copying, binding, scanning etc. • Preparing Quotations & Invoices. • Exhibits polite and professional communication via phone, e-mail, and mail. Secretary/ Office Assistant – Stars Light LLC, Muscat 25/12/20 to 14/10/2021 • Checking MD email regularly and arranging it in proper folders. • Preparation of PO based on the MR from the concerned department and arranging the different quotes by sending to different suppliers. • Contact with the Forwarders for clearing the consignments and checking the documents from the Suppliers and filing the documents. • Maintaining diaries and arranging appointments, • Coordination with International Suppliers via phone, mail. • Liaising with relevant organizations and clients. • Ensuring meetings are effectively organized and taking minutes. • Maintaining mailing database. Accounts Assistant cum Office Assistant – United Cargo & Logistics, Muscat (View phone number) to (View phone number) • Monitoring daily communications and answering any queries. • Ensuring payments, amounts and records are correct. • Recording and filing cash transactions • Controlling credit and follow-up with the receivables. • Invoice processing and filing. • Processing expense requests for the accountant to approve. • Liaising with third party providers, clients and suppliers. • Updating and maintaining documentation. • Preparation of receivable and payable reports • Collection and disbursement of cash. • Performing basic office tasks such as filing, data entry, and answering phones calls, and coordinate with E mails.

Location

Oman